13th European Evaluation Society Biennial Conference

Abstract Submission Guidelines

 

Authors can choose to submit an individual abstract for Paper/ Poster submission or a series of abstracts within the Panel/ Round-table submission.

PLEASE MAKE SURE YOU CHOOSE THE CORRECT SUBMISSION CHANNEL – ONE CAN ONLY BE USED FOR PAPERS AND POSTERS AND THE OTHER ONE FOR PANELS AND ROUND-TABLES.

It is highly recommended to read the following guidelines in detail before submitting the abstract.

SPECIFIC PAPER/ POSTER GUIDELINES

SPECIFIC PANEL/ ROUND-TABLE GUIDELINES

General information

1. Abstracts MUST be submitted electronically (via the online system) by the specified deadline of 15 March 2018. Abstracts submitted by fax or by email CANNOT be accepted.

2. Abstracts received after the submission deadline (15 March 2018) cannot be accepted and therefore will not be considered for the programme or for publication.

ON TOP OF PRESENTING THE SPECIFIC FINDINGS OF AN EVALUATION WE EXPECT YOUR PRESENTATION TO REFLECT ON AND DRAW LESSONS LEARNED ABOUT EVALUATION.

3. Submission of an abstract does not guarantee its acceptance.

4. Submission topics are the following:

Strand 1: Evaluation systems and approaches in turbulent times

  • How do evaluations help people to improve their lives and make our societies more resilient?
  • What are the most useful roles for evaluation in conditions of unpredictability and complexity?
  • Design and management of evaluations – current challenges and opportunities
  • Evaluation Systems in organisations affected by turbulent times

Strand 2: Rethinking Evaluation methods and methodologies

  • Rethinking evaluation methods, design and criteria
  • Combining methods in evaluation
  • Approaches to risk and uncertain futures
  • Data collection, analysis and reporting issues particularly in challenging contexts
  • IRole of ICT and emerging technologies including social media, big data, location systems, cyber ethnography etc
  • Links between evaluation and foresight
  • Dealing with flexibility and complexity

Strand 3: Developing the field of Evaluation to promote resilience and action in critical times

  • Challenges and opportunities for the evaluation field
  • Dilemmas and trends in professionalism, standards and ethical norms
  • Values in evaluation: philosophical, ethical and theoretical considerations
  • The role of Evaluation Associations
  • Maintaining independence, relevance and responsiveness
  • The role of partnerships and stakeholders
  • Communicating, using and embedding evaluation

5. All presenters of accepted abstracts are expected to have financial resources to cover all expenses related to the Conference: registration fee, travel and accommodation charges (except for bursary applicants).

6. By submitting the abstract, the author authorizes the organizer to publish his/her abstract in the Conference proceedings.

7. Resubmittal of already submitted abstracts can only be done before the deadline of 15 March 2018.


Evaluation schedule, notification and Conference programme

8. Peer reviewers will assess the abstracts. In order to ensure quality, they may suggest changes; propose a different type of presentation or recommend rejection.
9. Poster presentations carry the same status as verbal presentations and will be subject to the same selection process.
10. All abstract authors will be notified via e-mail about the abstract review results by 15 June 2018.
11. Accepted abstracts will be included in the Conference programme and published in the Abstract Book. However only abstracts of presenters who have registered and paid within the given deadline (except for bursary applicants) qualify for the above.
12. Once a draft programme is constructed, preliminary information about timing and location of approved submissions will be communicated to presenters. Regular programme updates will be posted on the Conference website.
13. All presenters of accepted abstracts are responsible for all aspects of their presentations including PowerPoint presentations, hand-outs and printed posters as appropriate. They are also accountable for delivering their presentations within time constraints and along lines agreed with the session chair.
14. All speakers will be asked to assign their “Consent for publication” during the submission (an agreement for their presentation to be published at the Conference website).
15. Authors are encouraged to submit a full paper of their abstracts if the abstract is accepted. The best full papers received for the Conference will be considered for an award and/or may be proposed for publication by EES (if the final version will be received by the specified deadline).

Abstract formatting

16. All abstracts must be written in English.
(Should your abstract be accepted for a presentation you must be able to give your presentation in English and answer the questions from the audience.)
17. Abstracts should contain no more than 500 words. The system will automatically let you know whether or not you have complied with this rule.
18. Tables and figures cannot be inserted.

Review criteria for abstracts

Abstract authors should keep in mind the below criteria while preparing their submissions:

  • Relevance to the evaluation community: Is the topic likely to evince interest among evaluation practitioners, managers, commissioners and/or users?
  • Quality: Does the proposal meet high professional quality standards?
  • Improvement of evaluation capability or skills: does the abstract focus on material that potentially improves evaluators’ capabilities?
  • Creativity and innovation: Is the proposed contribution likely to generate a fruitful debate through the dissemination of new ideas and innovative approaches, potentially going beyond the “business as usual”?
  • Public interest: Is the proposed contribution likely to advance the public interest through the promotion of diversity and equity, cross-cultural exchanges, diversity of perspectives?
  • Gender equality: consideration of gender-related aspects and intersectionality. Abstracts incorporating gender-related reflections and intersectionality will be given priority, ceteris paribus.
  • Evaluation for more resilient societies: alignment with the overarching theme of the conference, whilst not mandatory, is recommended.

Should you have any difficulties while submitting your abstract or should you need any further information, please contact the Conference secretariat – Scientific Programme department at: abstracts@ees2018.eu or at: +420 261 174 312.

SPECIFIC PAPER/ POSTER GUIDELINES

Requirements
The following details must be specified during the Paper/Poster online submission:

a. Presenting author's name (eventually co-authors' names and email addresses)
b. Presenting author’s concise professional biography (within 50 words)
c. Strand specification (please do not forget to mark the strand into which your abstract fits the best)
d. Preferred presentation type (paper/ poster)
e. Willingness to chair any session (if interested, please specify its topic)
f. Willingness to submit a full paper
g. Consent with publication of final presentation/ poster (will be published on the conference website to stay available for the Conference delegates)
h. Title (title should not contain more than 20 words; each word should be capitalized, please do not use standard abbreviations)
i. The abstract text itself should not exceed 500 words and should reflect the following points:

  • Rationale
  • Objectives sought
  • Brief narrative and justification (with regards to the review criteria above)

j. Up to 10 keywords for each abstract (5 as a minimum required count)

SPECIFIC PANEL/ ROUND-TABLE GUIDELINES

First, chairs will be asked to submit a Panel OVERVIEW or a Round-table OVERVIEW. After doing so, they will be asked to start over to allocate at least 2 of 6 automatically created individual contribution slots.

Step by step guide

1. After logging in into the panel/round-table abstract submission you automatically reach the abstracts overview page. All previously submitted panels/round-tables are available at the bottom of the page.
2. To propose new panel/round-table please click “Submit New Abstract”. A pop-up window with a presentation type selection will appear. Please choose the appropriate option (panel or round-table) and proceed with the submission. In the following step your (submitters) account details may be verified and changed if needed (select Manage Account).
3. Once all the mandatory fields are filled, you may submit your abstract by clicking the “Submit” button at the bottom of the page and confirm your submission. Your overview/ contribution can be amended after logging back into the submission system before the abstract submission deadline.

Panel/round-table should have at least two contributions. Please note if the panel/round-table is incomplete by the abstract submission deadline it will be automatically withdrawn and not subject to review.

4. During the online submission the following details must be specified (we suggest you think about these prior to the submission itself, otherwise your abstract cannot be finished):
Requirements for Panel/Round-table OVERVIEW

a. Chair of the panel/round-table
b. Chair’s concise professional biography (within 50 words)
c. Strand specification (please mark the strand into which your abstract fits the best)
d. Corresponding presentation type (Panel/Round-table)
e. Willingness to submit a full paper
f. Willingness to chair a session
g. Participatory elements (such as any specific place, set-up, equipment requirements if applicable); if the abstract is accepted, organizers will intend to fulfil those
h. Consent with publication of the final ppt presentation/ final poster delivered onsite (please feel free to indicate whether you agree your final presentation can be published on the conference website to stay available for the conference delegates)
i. Title (title should not contain more than 20 words, please do not use standard abbreviations)
j. Up to 10 keywords (5 as a minimum required count)
k. Summary of the panel/round-table: the abstract text itself should not exceed 500 words and should reflect the following points:

  • Rationale
  • Objectives sought
  • Brief narrative and justification (with regards to the review criteria above)

Requirements for Panel contributions

a. At least 2 panel members (including their affiliation and e-mail addresses)
b. Concise professional biography of all contributors (within 50 words)
b. Titles of their respective contributions
c. Specify how the individual panellist will contribute to the panel and for how long

Requirements for Round-table contributions

a. Introductory speaker (including his/her affiliation and e-mail address)
b. At least 2 discussants (including their affiliation and e-mail addresses)
c. Concise biographies of all round-table participants (within 50 words each)
d. Titles of their respective contributions
e. Specify how the individual speaker will contribute to the round-table and for how long