13th European Evaluation Society Biennial Conference

Accommodation Guidelines

Accommodation for individual booking

ERA Ltd, has been appointed as the local housing agent for the upcoming "13th EES 2018 Biennial Conference" and has already secured a number of rooms and competitive rates in all listed hotels, based on the expected participation.

Please note that the pre-booked rooms will expire on June 30, 2018!
Past these dates, proposed room rates and availability will no longer be guaranteed.
All listed Conference hotels are situated in the City of Thessaloniki and are located in a range from 1,5m to 4,5 km to the Conference Venue with easy access to the city’s vibrant center and coastline.
*All rates stated include Buffet breakfast and service charges.
*Should taxes change; the rates will be adjusted accordingly.

How to book a room

Hotel accommodation can be booked via the online booking form.

An early hotel reservation is strongly recommended to optimize your accommodation arrangements, as October is a popular congress period for Thessaloniki and most hotels are running in high occupancy.

It is highly recommended that you book your accommodation through the meeting’s online reservation platform in order to benefit from the following:

  • Competitive rates
  • Professional attendance to your personal requirements
  • Accurate and up-to-date answers to your questions within 48 hours.

Please do not contact the hotels directly as the reservations are held by ERA Ltd.
In case of later arrival other than reserved please inform ERA Ltd in order to guarantee your reservation.

A minimum three-night stay is required.
Reservations must be received by June 30, 2018, the latest. After this date your reservation will be subject to hotels’ availability.

Beware of fraudulent hotel agencies

Please be aware that in the past, fraudulent hotel agencies have solicited our participants, speakers, committees members, sponsors and exhibitors. Agencies tend to call on behalf of the actual conference and offer accommodation at advantageous rates. Era Ltd. is the only appointed EES 2018 Accommodation Agent and we recommend you to book directly with us. We also strongly advise you not to respond to any other direct offers (especially via phone calls). Please do not provide any personal details or credit card details to any third party (over the phone or by email).

Pre-payment & Cancellation policy for Hotel Accommodation

Payment Policy

All payments are to be made in Euros (€)
Reservations of your hotel room will be confirmed once a prepayment for your entire has been effectuated.

Cancellation Policy

  • Cancellation requests must be made to ERA Ltd in writing.
  • For cancellation received by July 15, 2018, a refund of the total fee, less 25 € as administration charge, will apply.
  • For cancellation received between July 16-August 15, 2018, 50% cancellation fee charge, will apply.
  • For cancellation received between August 16-31, 2018, 75% cancellation fee charge, will apply.
  • After Sept 01, 2018 no refund will be granted.

Accommodation tax:

As of the 1st of January, 2018 an accommodation tax of € 4.00 for the 5* hotels and € 3,00 for the 4* hotels per room per night is applicable. This new tax will be charged to your incidentals account and should be paid upon your check-out.
The above accommodation tax is not applicable at the hotel PORTO PALACE since the hotel is classified as a hotel operating in a traditional building.

Should you face any difficulties during the booking process or would like to proceed with the booking after the above-mentioned deadline, please do not hesitate to contact us:
ERA Ltd, 17, Asklipiou Str, 10680, Athens, Greece by e-mail: info@era.gr

Method of Payment

Payments by bank remittance or credit/debit card are accepted.

By bank remittance

Name of the Bank: ALPHA BANK – ATHENS KENTRIKO Branch
Bank address: 40 STADIOU STR. P.C.102-52 - Athens, Greece,
IBAN Code: GR66 0140 1010 1010 0200 2044 307
Account No: 101-00-2002-044307
Beneficiary: ERA Ltd - 17, Asklipiou Str,10680, Athens, Greece

Please note that all bank charges need to be settled by the payees.
Payment by bank transfer is available until 10 September 2018. After this date, all payments can be done only by credit/debit card.

It is important that a copy of the bank transfer receipt is sent by fax at +30 210 36 30 691 or by e-mail at info@era.gr

Online payment by major credit / debit cards.

On-line payments will be processed through the secure payment page of the Conference’s on-line hotel reservation system.

MASTERCARD, VISA and Maestro credit/debit cards are accepted.

With reference to the worldwide general terms, please be aware that your credit card will be charged in Euro €.

If you want to pay by a credit card which belongs to a 3rd party (e.g. corporate clients), you must provide us with a signed credit card authorization form bearing the signature of the credit card’s holder, as well as advise the 3rd party client in writing and obtain their written and signed consent to use their card/s.

Confirmation of reservation and final bill

The online system will provide you with a notification that your request has been well received.
As soon as your payment is received, we will send you a printable confirmation of your hotel reservation. This confirmation should be presented to the hotel reception during check-in

Please note ERA Ltd. Is the only responsible to confirm your hotel room reservation as hotel room allotments are under the company’s accounts with the hotels so please do not contact the hotel in order to enquire about your room confirmation or booking modifications. Final invoice will be issued by ERA Ltd only upon request.
The respective hotel will then issue an invoice for your room extras and the accommodation tax.

Check- in / check-out:

  • The hotels check- in varies from 13:00 to 15:00 hours.
  • The hotels check out time is generally at 11:00 a.m. to 12:00 hours.
  • Early check-in can be requested, however cannot be guaranteed as it is subject to the room availability on the day of arrival.
  • In the event that late check-out is required till 18:00 hours, a supplement of 50% of your room rate applies.
  • Should accommodation be required after 18:00 hours, an additional night’s charge will apply.

Important notes:
NON ARRIVAL will result in the release of the reservation by the hotel and the cancellation policy for accommodations bookings will apply.
LATE ARRIVAL / EARLY DEPARTURE (based on the dates of the confirmed booking) will result in the charge of the total accommodation amount and the cancellation policy for accommodations bookings.

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